Join the Calgary Youth Curling Association (CYCA) and help us on our mission to make curling the preferred sport for youth in Calgary and the surrounding area! The CYCA is hiring an Administrative Assistant to assist with the day-to-day operations of our leagues and events and it could be you!
About CYCA
The Calgary Youth Curling Association (CYCA) is committed to creating outstanding curling experiences for youth of all ages and skill levels. Through leagues, camps, bonspiels, and development opportunities, CYCA provides a welcoming environment where young curlers can develop their skills, build friendships, and foster a lifelong love of the sport.
Position Overview
The CYCA Administrative Assistant plays an important support role within the organization, working closely with the Operations and League Coordinator (OLC) to assist with the day-to-day administrative operations, event planning, volunteer coordination, and organizational projects. This flexible, part-time position is ideal for someone who is highly organized, detail-oriented, and enjoys contributing to a community-focused nonprofit organization. Knowledge of youth curling is considered an asset but is not required.
Key Responsibilities
Administrative Support
· Provide administrative support to the Operations and League Coordinator.
· Assist in developing and maintaining organizational policies and procedures.
· Support the maintenance of organizational documents and shared drives.
· Assist with Google Workspace, Mailchimp, databases, and other administrative systems.
· Help maintain annual operating budgets and financial records.
· Assist with sponsorship package development.
· Support email communications as required.
· Assist with volunteer bond collection and tracking.
Program & League Support
· Assist with the administration of CYCA programs throughout the season.
· Support Sunday League operations, including volunteer assistance.
· Assist with program and event logistics as required.
Event Support
Assist with the planning and execution of CYCA events, including:
· Jam Can Bonspiel
· Friends & Family Bonspiel
· Ray Kingsmith Memorial Bonspiel
· Development Camp
· Additional CYCA events throughout the season
Responsibilities include:
· Event organization and preparation
· Volunteer support and coordination
· On-site event assistance as needed
· General administrative support before, during, and after events
Board Support
· Attend monthly Board meetings.
· Provide administrative support to the Board members as requested.
· Complete additional duties assigned by the Board or Operations and League Coordinator.
Qualifications
The successful candidate will demonstrate:
· Strong organizational and time-management skills
· Excellent written and verbal communication skills
· Attention to detail and the ability to manage multiple priorities
· Ability to work independently while collaborating with a team
· Proficiency with Microsoft Office and Google Workspace
· Experience with Mailchimp or similar communication platforms is an asset
· Experience working with volunteers or nonprofit organizations is considered an asset
· Knowledge of youth curling is beneficial but not required